Admin Procurement

Administrasi

- Create PO in SAP (Local & Foreign). - Create SPK (Surat Perintah Kerja) for galvanizing request by sales. - Prepare all required supporting documents for payment purpose (Local & Foreign). - Propose payment to supervisor and GM before submitting to finance. - Make sure all PO are properly stored and filed (soft copy) and easy to find in case of any possible issue in the future. - Make sure all vendor data (company profile, ISO, API, Appointment Letter) are stored properly (soft copy) and easy find. - Make sure all sales confirmation from vendor are filed (soft copy). - Make sure all MTC are filed (hardcopy) properly and easy to find. - Make sure all existing vendor documentation are still valid (Appointment Letter, ISO, API, etc) and follow up with vendor for any expired documents or certificate. - Colaborate with warehouse regarding OS SO (twice a week) need to be fulfilled (from back order or purchase) and discuss with supervisor for any issue or problem that might occur. - Maintain all procurement related documents in SAP and check for any document that need to be closed or canceled manually (by ticket). Make sure all OSDR submitted by QAQC are solved and approved by supervisor and GM. Regularly check and revise for any item master data that has wrong specification. Regularly check for item master data weight and fill if weight is still empty. Create new item master data. - Make sure there is no double item master data. - Assist Import Specialist to create Inbound in SAP. - Assist Import Specialist to update for incoming shipment. - Assist Purchasing to source for price for sales. - Assist to arrange warehouse visit and vendor visit. - Recap all report provided from Import specialist (Shipment Report - Quota Report) and Purchasing (Purchase Report) - OSDR Report