Asisten Pribadi

Assistant in Charge of Secretariat

Location: Jakarta, Indonesia Sampoerna Strategic Square

Position: Full-time Role

Purpose: To provide administrative, organizational, and communication support to ensure the smooth functioning of the secretariat and overall office operations.

Key Responsibilities:

• Manage the day-to-day operations of the secretariat, including scheduling meetings, maintaining calendars, and organizing travel arrangements.

• Handle correspondence, emails, and phone calls on behalf of the management team.

• Prepare reports, presentations, and documents as required.

• Maintain accurate records, filing systems, and databases for contracts, legal documents, and company policies.

• Liaise with internal departments, international offices, and external stakeholders to facilitate smooth communication and collaboration.

• Monitor and order office supplies, ensuring adequate inventory levels.

• Ensure adherence to local laws and company policies in all secretariat activities.

• Maintain confidentiality and manage sensitive information with discretion.

• Provide support and assist in drafting business correspondence.

  Skills & Qualifications:

• Bachelor’s degree in Business Administration, Management, or a related field preferable

• 5 years or more of experience in administrative or secretarial roles, preferably in an international organization.

• Proficiency in English and Bahasa Indonesia (both written and spoken).

• Strong organizational and multitasking abilities.

• Excellent interpersonal and communication skills.

• Attention to detail and problem-solving skills.

• Proactive, adaptable, and able to work independently. Additional Requirements:

• Ability to handle multiple tasks and work under pressure in a dynamic environment.

• Flexibility to occasionally work beyond standard office hours for urgent tasks or events.

• Understanding of cross-cultural communication and international business etiquette.